Policy: 04-04-09
Policy on Grants to Artists and Arts Organizations

Passed By Council on:10/03/2016


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Purpose
The City of St. John’s Grants to Artists and Arts Organizations will make financial resources available to both individual artists and arts organizations.


Policy Statement
The City of St. John’s Grants to Artists and Arts Organizations will make financial resources available to both individual artists and arts organizations in the following disciplines:
1. Theatre

2. Dance

3. Music

4. Literary Arts

5. Film and New Media

6. Visual Art and Craft

The goals of the policy are as follows:

1. To support the artistic development of individual artists.

2. To support arts organizations in fulfilling their mandates.

3. To contribute to the growth and sustainability of the St. John’s arts community.

4. To improve the well-being of the community.

The objectives of the policy are as follows:

1. To provide City funds to eligible individual artists and arts organizations.

2. To ensure that all applications are evaluated on a consistent and equitable basis.

3. To ensure that funds provided to applicants are used for the purposes intended.

4. To ensure that the Grants to Artists and Arts Organizations Program remains responsive to community needs by reviewing and amending the Program where necessary.

1. Application

FUNDING CATEGORIES

1. Individual Artists

· Individual artists may apply once annually for project funding. Project funding is defined as funding to cover costs involved in the creation and/or presentation of works of art in the disciplines of theatre, dance, music, literary arts, film and new media, and visual art and craft.

2. Arts Organizations:

· Arts organizations may apply once annually for operational funding. Operational funding is defined as funding to cover costs involved in the annual operation, programming, and services of the organization.

ELIGIBILITY

In order for an application to be considered under the Grants to Artists and Arts Organizations Program, it must meet the following criteria:

1. Applications must be in one of the six disciplines noted:

· Theatre

· Dance

· Music

· Literary Arts

· Film and New Media

· Visual Art and Craft

2. Individual artists must reside, operate a business within the municipal boundaries, or be a taxpayer of the City of St. John’s.

3. Arts organizations must be physically located with the municipal boundaries of the City of St. John’s.

4. Organizations should be federally or provincially incorporated as a registered charity or not-for-profit corporation (see “Definitions”). Proof of the incorporation must be submitted with the Grants to Artists and Arts Organizations application. In some cases an exception may be permitted; in such cases the organization must complete and submit with their application an Acceptance of Liability for Unincorporated Applicant form (CS-1010A).

INELIGIBILITY

The Grants to Artists and Arts Organizations Program in not intended to fund any project or organization in its entirety, nor will it provide funds retroactively.

The following organizations, projects, or activities are not eligible for funding:

1. Civic departments, commissions, or committees (libraries, community centres, etc.);

2. Educational institutions (schools, colleges, etc.);

3. Groups raising funds for non-cultural causes.

4. Travel, accommodation, and tours outside St. John’s;

5. Capital projects (facility construction or purchase, equipment purchase, etc.);

6. Scholarships, prizes, and awards;

7. Protest events, political campaigns, or political rallies;

8. Deficit reduction;

9. Professional Development for individual applicants (workshop fees, course tuition, etc.).

DURATION OF GRANTS

1. Assistance provided under the Grants to Artists and Arts Organizations Program will be for the period of one year commencing January 1 and ending December 31.

2. The granting of assistance in any one year is not to be construed as a commitment by the City of St. John’s to continue such assistance in subsequent years.



Application



Responsibilities
JURY
Applications will be assessed by a jury comprised of a representative of each of the six disciplines as noted above, and three members of the City of St. John’s Grants Review Committee, one of which shall act as Jury Chair.

ASSESSMENT CRITERIA

1. The jury will assess applications based on the following criteria:

a. Merit of Project/Programming

The quality of the project/programming being proposed.

b. Potential

The project or programming’s contribution to the growth of the organization and/or artist(s) involved.

c. Feasibility

The feasibility of the project and/or the capability of the organization to carry out its programming as described.

d. Benefit to Community

The impact on the City’s overall cultural vibrancy, and the opportunity for public engagement with the arts.

2. The City agrees that there shall be no discrimination, interference, restriction, or
coercion exercised with respect to any applicant by reason of age, race, creed, colour, national origin, religion, political affiliation or activity, sexual orientation, gender, marital status, or physical handicap, or for any reason prohibited by the Human Rights legislation

3. If an organization is operating under the auspices of a religious body, it must have a distinct line of separation within its programs and budgets between strictly religious activities and its service programs.

FINAL REPORT

Final reports must be received before the City of St. John’s will release funding for any new Grants.



Definition
1. Grants: Direct dollar payments to recipient individual artists and arts organizations paid out from the general revenue of the City of St. John’s. 2. Project Funding: Funding to cover costs involved in the creation and/or presentation of works of art in the disciplines of theatre, dance, music, literary arts, film and new media, and visual art and craft. 3. Operational Funding: Funding to cover costs involved in the annual operation, programming, and services of the organization. 4. Registered Charity: A federally registered corporation that is designated by the CRA as a charitable organization, a public foundation, or a private foundation. 5. Not-for-profit Corporation: A federally incorporated not-for-profit is legislated under the federal Not-for-profit Corporations Act. Non-profit organizations are associations, clubs, or societies that are not charities and that are organized and operated exclusively for social welfare, civic improvement, pleasure, recreation, or any other purpose except profit. A provincially incorporated non-for-profit is registered with the Government of Newfoundland and Labrador as a “corporation without share capital.”


References/Appendix
1. Application Form(s) – Grants to Artists and Arts Organizations
2. Final Report Form(s) – Grants to Artists and Arts Organizations

3. Acceptance of Liability for Unincorporated Applicant form (CS-1010A)

4. Government of Canada Webpage: “What is the difference between a registered charity and a non-profit organization?”

5. Government of NL webpage: “Incorporating a Company”




Monitoring and Contravention


Approvals
Community Services & Housing Standing Committee Report - September 27; Regular Meeting of Council October 03, 2016


Review Period





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