Capital Grants Program FAQs

Can I apply for both a Community Services Grant and a Capital Grant?

Yes, eligible applicants can apply in ONE community services grant category and the capital grant category. 

How much funding can we apply for?

The City may contribute up to 50 percent of the capital costs of a project, to a maximum of $100,000.

An organization should demonstrate in its application that it has explored and sought other funding sources, both public and otherwise.

How do we know if our organization is eligible to apply?

Eligible organizations shall be not-for-profit corporations or registered charities registered to carry on business in Newfoundland and Labrador.

Full eligibility requirements are detailed in the Community Services Grants Policy (section 3.2) and Procedures documents.

What types of activities and expenses are ineligible?

Expenses for a project that has been funded in previous years (including phased projects), or expenses that have been incurred prior to the application deadline are not eligible.

A full list of ineligible expenses can be found in the Community Services Grants Procedures (section 3.2).

If our organization and application are eligible, are we guaranteed a grant?

No, there are many factors that contribute to the success of a grant application, including:

• How well the evaluation criteria are met. Full evaluation criteria are detailed in the Community Services Grants Procedures (section 3.7).
• The total number of eligible applications received.
• The City’s overall Capital grant budget.

What is the annual budget allocation for Capital grants?

Budget allocations are subject to change, based on the City’s annual budget. The Capital grant budget for 2025 is $500,000.

What should our budget include?

All organizations must submit their capital project budget, as well as their overall annual budget, showing all revenue and expenses. Project budgets should note all sources of financing as either confirmed or pending. Budgets must be balanced.

What is meant by financial statements?

A professionally prepared audit, review engagement, or compilation engagement (previously known as notice-to-reader).

If not available, organizations must submit their most recent income statement, balance sheet, and statement of cash flows. 

What are acceptable professional quotes?

• Quotes for all capital work outlined in the application must be provided by the application deadline.
• Quotes for capital work must be provided by a professional contractor.
• Quotes from retail vendors may also be accepted for project-related supplies.

When will we hear about the outcome of our application?

The Grant Evaluation Committee reviews applications early in the calendar year, and funding recommendations are presented to City Council for approval. Typically, email notifications are sent by mid-March.

 If successful, when will we receive our grant?

The payment requisition process follows Council approval of funding recommendations. This process typically takes up to 4 weeks following email notifications.