The City may contribute up to 50% of the capital costs of a project, to a maximum of $100,000.

An organization should demonstrate in its application that it has explored and sought other funding sources, both public and otherwise.

Eligible organizations shall be not-for-profit corporations or registered charities registered to carry on business in Newfoundland and Labrador.

Full eligibility requirements are detailed in the Community Services Grants Policy (section 3.2) and Procedures documents.

Expenses for a project that has been funded in previous years (including phased projects), or expenses that have been incurred prior to the application deadline are not eligible.

A full list of ineligible expenses can be found in the Community Services Grants Procedures (section 3.2).

No. There are many factors that contribute to the success of a grant application, including:

• How the evaluation criteria are met. Full evaluation criteria are detailed in the Community Services Grants Procedures (section 3.7).
• The total number of eligible applications received.
• The City’s overall grants budget.

Budget allocations are subject to change, based on the City’s annual budget. The Capital grant budget is currently $500,000.

All organizations must submit their capital project budget, as well as their overall annual budget, showing all revenue and expenses. Project budgets should note all sources of financing as either confirmed or pending. Budgets must be balanced.

A professionally prepared audit, review engagement, or compilation engagement (previously known as a notice-to-reader). If not available, organizations must submit their most recent income statement, balance sheet and statement of cash flows. 

• Quotes for all capital work outlined in the application must be provided by the application deadline.
• Quotes for capital work must be provided by a professional contractor.
• Quotes from retail vendors may also be accepted for project-related supplies.

The Grant Evaluation Committee reviews applications early in the calendar year, and funding recommendations are presented to City Council for approval. Typically, email notifications are sent by mid-March.

The payment requisition process follows Council approval of funding recommendations. This process typically takes up to 4 weeks following email notifications.